Crew Transportation Service
Film Production | Construction Sites | Corporate Events | Trade Shows | Festivals | Multi-Site Coordination
We run crew transportation logistics for production companies, construction contractors, and event organizers across the Greater Toronto Area and Ontario. When you’re coordinating call times at 5:00 AM for a downtown Toronto film shoot, managing shift changeovers at remote construction sites, or executing multi-venue corporate event logistics—you need professional group transportation that operates on production schedules, not passenger car service timelines. Our Mercedes Sprinter fleet handles crew movements, equipment transport coordination, and multi-site shuttle operations with the reliability production budgets demand.
Whether you’re running TIFF production coordination, managing corporate event shuttles, coordinating construction site crew transfers, or executing trade show floor team movements—we provide dedicated vehicles, professional drivers, and operational flexibility that adapts to production realities, not rigid transportation schedules.
Professional Crew Transportation Fleet
Film Production Crew Transportation
We coordinate crew movements for film productions, television series, commercial shoots, and documentary projects across Ontario. From Toronto soundstages to remote location shoots in Muskoka, Hamilton, Niagara—we handle production transportation logistics with industry-standard reliability.
Base-to-Location Shuttles
Coordinate crew transport from production office/base camp to remote shooting locations. Multiple Sprinter deployment for large crew call times, staggered departure scheduling for department-specific movements, return logistics coordination post-wrap.
Typical Use: 5:00 AM call for 14-person camera/grip department from Pinewood Toronto Studios to Hamilton waterfront location shoot
Multi-Location Coordination
Execute complex movement schedules across multiple shooting locations within single production day. Dedicated vehicles assigned to specific departments, real-time coordination with production managers, flexible scheduling adaptation for shot list changes.
Typical Use: Art department moves between three Toronto locations while camera crew remains on primary set
Talent & Principal Transport
Discrete, professional transportation for on-camera talent, directors, executive producers. VIP Sprinter or executive SUV configuration, NDA-compliant drivers, privacy-focused service protocols, standby availability during shooting schedule.
Typical Use: Lead actor hotel-to-set transport with 10-hour standby for callbacks
Festival & Event Coordination
TIFF production logistics, premiere coordination, press junket transportation. Multi-venue shuttle services between screening locations, hotel coordination, red carpet drop-off timing, talent movement between press events and screening venues.
Typical Use: Documentary team shuttles between TIFF venues with equipment coordination
Airport-to-Set Direct Service
Toronto Pearson coordination for incoming department heads, specialty crew, visiting producers. Flight tracking, arrival coordination, direct transport to shooting location or production office, luggage/equipment handling for crew arriving with specialized gear.
Typical Use: VFX supervisor arrival with equipment cases requiring immediate set delivery
Overnight & Extended Shoots
24-hour crew transportation availability for overnight shoots, extended production schedules. Driver rotation protocols for multi-day continuous operations, vehicle standby management, crew safety focus for wrap transportation post-midnight.
Typical Use: Night exterior shoots requiring crew rotation every 6 hours
Construction Site Crew Shuttles
We coordinate construction crew transportation for general contractors, subcontractors, and project management teams across Ontario. From downtown Toronto high-rise projects to remote infrastructure sites, our Sprinter shuttle service handles shift coordination, multi-site crew movements, and equipment transport logistics with contractor-grade reliability.
Shift Changeover Coordination
Execute precise timing for crew shift transitions at remote or restricted-access construction sites. Dedicated shuttle schedules for 6:00 AM, 2:00 PM, 10:00 PM shift changes, ensuring zero downtime between outgoing and incoming crews, coordination with site security protocols.
Common Route: Crew pickup from Milton transit hub to 407 highway construction zone
Multi-Site Project Coordination
Transport specialized trades between concurrent project sites for general contractors managing multiple locations. Professional driver coordination with project managers, real-time schedule adaptation for crew deployment changes, equipment coordination for tools/materials requiring transport with crews.
Common Use: HVAC crew rotation between three Toronto condo projects
Remote Site Access Shuttles
Coordinate crew transport to infrastructure projects, pipeline construction, remote development sites requiring organized group movements. Long-distance shuttle capability, all-weather vehicle reliability, driver familiarity with industrial site access protocols.
Common Route: Daily crew shuttle from Barrie to northern Ontario project sites
Safety Meeting & Training Transport
Organize group transportation for mandatory safety briefings, certification training, contractor coordination meetings. Multi-crew consolidation from various staging locations to central training facilities, return logistics post-session.
Common Use: Monthly safety training for 40+ crew across multiple subcontractors
Executive Site Inspection Tours
Professional transportation for project owners, architects, engineering teams conducting site inspections across multiple construction locations. Climate-controlled vehicles for drawing review during transit, flexible scheduling for extended site visit requirements.
Common Use: Developer team inspecting 5 concurrent residential projects in one day
Weather-Related Crew Movements
Rapid deployment capability for weather-dependent schedule changes, early dismissals due to conditions, emergency crew evacuations from remote sites. 24-hour dispatch availability, all-season vehicle capability, driver experience with challenging road conditions.
Common Use: Emergency site evacuation during severe weather warnings
Corporate Event & Trade Show Logistics
We coordinate team transportation for corporate events, conferences, trade shows, and festival operations across Ontario. From Metro Toronto Convention Centre coordination to multi-day festival crew movements, our professional driver fleet handles event logistics with operational precision event schedules demand.
Trade Show Floor Team Shuttles
Coordinate booth staff, product specialists, executive teams between hotels and convention centers. Multiple departure times accommodating varying shift schedules, equipment coordination for display materials, return logistics post-show teardown.
Typical Use: Tech company booth team shuttles during Collision Conference Toronto
Multi-Venue Event Coordination
Execute complex shuttle schedules for events spanning multiple Toronto venues—Roy Thomson Hall to Rogers Centre to waterfront locations. Real-time coordination with event managers, flexible timing adaptation for program schedule changes, VIP transport integration.
Typical Use: Corporate awards gala requiring movements between three downtown venues
Festival Operations Transport
Festival crew coordination for multi-day music events, cultural festivals, sporting event operations. Stage crew movements between backstage and accommodation, vendor coordination shuttles, volunteer team transportation, equipment runner capability for last-minute materials requirements.
Typical Use: Production crew shuttles during 3-day outdoor music festival
Conference Speaker & VIP Transport
Dedicated transportation for keynote speakers, panelists, executive attendees requiring discrete, professional service. Airport-to-hotel-to-venue coordination, standby availability during presentation schedules, flexible departure timing for extended networking sessions.
Typical Use: Fortune 500 executive team transport during Toronto industry summit
Load-In/Load-Out Crew Coordination
Organize crew transportation for event setup/teardown operations requiring overnight or early morning deployment. 4:00 AM crew arrivals, post-midnight teardown logistics, equipment coordination with venue access requirements, security clearance facilitation for crew.
Typical Use: AV crew setup for major corporate product launch event
Off-Site Venue Access Shuttles
Coordinate transportation to remote event venues, estate properties, rural locations requiring organized group movements. Long-distance capability for venues outside GTA, all-weather reliability for outdoor event locations, flexible scheduling for weather-dependent program changes.
Typical Use: Corporate retreat team transport to Muskoka resort conference facility
Real Film Production Coordination
“We coordinated crew transportation for a 12-day feature film shoot across Hamilton, Toronto, and Niagara locations. 45+ crew members, multiple departments, complex movement schedules—zero missed call times.”
Production Scope: Independent feature film, $8M budget, 12-day principal photography schedule. Base camp at Hamilton soundstage with location shoots across three cities. Camera department (14 crew), Grip/Electric (12 crew), Art Department (8 crew), Sound (6 crew), plus production office staff requiring coordinated movements.
Our Deployment: Three 14-Passenger Sprinters on dedicated assignment throughout production. Sprinter 1: Camera/Grip dedicated vehicle (6:00 AM – 8:00 PM daily, $2,100/day). Sprinter 2: Art Department + production office rotation ($1,800/day). Sprinter 3: Floating deployment for location-specific requirements, talent transport, equipment runs ($1,680/day variable hours). Additional VIP Sprinter on standby for principal talent transport (deployed 8 of 12 days, $1,720/day).
Complex Logistics: Day 4 required simultaneous operations: Second unit shooting Toronto Financial District while first unit remained Hamilton soundstage. Deployed Sprinter 2 for 4:30 AM Toronto crew pickup, returned to Hamilton base by 11:00 AM for art department location move. Day 7: Weather contingency triggered location change from Niagara outdoor to Hamilton interior—executed crew redirect within 90 minutes, zero production delay. Day 10: Principal talent late arrival from airport required real-time coordination with Pearson pickup team, direct-to-set transport maintaining 2:00 PM call time.
Total Production Transportation Investment: $67,320 (12 days, 3-4 vehicles deployed daily, average 14 hours/day operation). Production coordinator feedback: “Crew transport was the one logistics element we never worried about. Zero missed call times across 12 days, professional drivers who understood production pace, flexible enough to handle last-minute schedule changes without charging penalty rates. That reliability is built into production budgets now.” That’s professional crew transportation coordination for productions that can’t afford delays.
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Operational Capabilities & Service Standards
Fleet Scalability
Deploy 1-10+ vehicles for productions requiring extensive crew coordination. Multiple Sprinter availability for large-scale shoots, construction projects with 100+ crew, multi-day event operations. Rapid fleet expansion capability for production schedule changes, last-minute crew increases, emergency deployment requirements.
24-Hour Dispatch Operations
Round-the-clock crew transport availability for overnight shoots, emergency site access, early morning call times. Professional driver rotation protocols for extended operations, fatigue management compliance, continuous service capability for multi-day productions without operational gaps.
Real-Time Coordination Systems
Direct communication protocols with production managers, construction coordinators, event directors. GPS tracking for vehicle location transparency, ETA updates for crew planning, flexible schedule adaptation for production realities. Integration with corporate coordination platforms available.
Insurance & Liability Coverage
Commercial-grade insurance exceeding industry standards for crew transportation. $5M liability coverage per vehicle, comprehensive collision protection, additional insured certificates provided upon request for production insurance requirements. Driver background verification, professional licensing compliance, safety protocol adherence.
Ontario-Wide Service Coverage
Crew transport coordination across Greater Toronto Area, Hamilton, Niagara, Muskoka, Waterloo Region, and beyond. Long-distance crew shuttle capability, remote location access experience, multi-city production support for shoots spanning provincial regions.
NDA & Confidentiality Protocols
Professional discretion standards for productions, proprietary projects, confidential corporate operations. Driver NDA execution available, confidentiality training compliance, information security protocols for sensitive crew conversations, unreleased project details, competitive corporate intelligence.
Primary Service Regions & Coverage Areas
Greater Toronto Area
Downtown Toronto soundstages, Pinewood Studios, Financial District corporate events, Scotiabank Arena, Rogers Centre, Metro Convention Centre, Pearson corporate campus, Mississauga film facilities, Etobicoke production studios, North York construction zones.
Hamilton & Burlington
Hamilton film production facilities, waterfront location shoots, steel industry construction sites, Burlington corporate venues, Dundas industrial projects, Stoney Creek development sites, Ancaster event locations.
Niagara Region
Niagara-on-the-Lake event venues, Falls tourism production shoots, wine country commercial filming, St. Catharines corporate facilities, Welland industrial sites, Fort Erie infrastructure projects.
Waterloo Region
Kitchener tech sector events, Waterloo university film projects, Cambridge construction coordination, Guelph commercial production, Stratford festival operations.
Muskoka & Cottage Country
Resort conference coordination, remote location film shoots, luxury property construction sites, Huntsville event venues, Gravenhurst corporate retreats.
Blue Mountain & Collingwood
Blue Mountain corporate events, ski resort film production, Collingwood conference venues, Wasaga Beach festival operations, Georgian Bay construction projects.
Barrie & Simcoe County
Barrie production facilities, Orillia location shoots, casino event coordination, Penetanguishene remote sites, Innisfil construction zones.
Extended Ontario Coverage
Ottawa government event coordination, London commercial production, Windsor automotive industry projects, Kawarthas resort events, Killarney remote location access.
Why Production Teams Choose Our Crew Transport Service
Production Schedule Understanding
Our drivers understand call sheets, shot lists, production priorities. We don’t operate on passenger car timelines—we execute logistics matching production pace. When 1st AD says crew needs to be on location in 40 minutes, we coordinate deployment accordingly. That’s production-focused transportation.
Multi-Vehicle Coordination Experience
We’ve coordinated 8-vehicle deployments for large productions, managed complex multi-site shuttles for construction contractors with 200+ crew, executed festival operations requiring 12+ simultaneous movements. Fleet management expertise built through hundreds of production deployments.
Transparent Fixed-Rate Pricing
No surge pricing, no surprise charges, no penalty rates for schedule changes production realities require. Hourly rates locked for duration of production contract. Overtime structured predictably. Invoicing matched to production accounting cycles. Budget certainty productions demand.
Last-Minute Deployment Capability
Weather changes shoot locations? Script revision adds scenes requiring crew movement? Emergency site evacuation needed? We deploy additional vehicles within 2-4 hours across GTA, coordinate rapid crew relocations, execute contingency logistics without production delays. Standby fleet availability maintained.
Crew Transport Pricing Structure
14-Passenger Sprinter
$150/hour
4-hour minimum
- • Standard crew shuttle
- • 14 passengers + equipment
- • Commercial insurance
- • Professional driver
VIP Executive Sprinter
$215/hour
5-hour minimum
- • 7-10 executive configuration
- • Jet-style seating
- • Talent/producer transport
- • Premium discretion
Executive Black SUV
$145/hour
4-hour minimum
- • 5-6 passengers
- • Principal transport
- • All-weather capability
- • Rapid deployment
Multi-Day Production Contracts:
Volume pricing available for productions booking 5+ consecutive days. Fleet deployment packages for large-scale shoots requiring 3+ vehicles. Monthly retainer options for construction contractors with ongoing crew coordination requirements. Contact for production-specific quote with detailed schedule analysis.
All rates + HST (13%) & Gratuity (15-20%). Fuel surcharges may apply for extended-distance operations beyond 100km radius.
Production Coordination Process
Share Production Requirements
Shoot schedule, crew count, location details, call times, special requirements. For construction: shift schedules, site locations, crew rotation requirements. For events: venue coordination, timing, load-in/load-out logistics.
Vehicle Deployment Plan
Detailed fleet recommendation, transparent hourly pricing, schedule optimization for cost efficiency, contingency planning for production changes, driver assignment coordination.
Execution & Support
Professional drivers, reliable vehicles, real-time coordination, flexible adaptation to schedule changes. Zero crew transportation delays. Production-focused service throughout deployment.
Related Transportation Services
Corporate Event Shuttles
Professional corporate event coordination for conferences, trade shows, product launches. Multi-venue shuttle logistics, attendee coordination, VIP transport integration.
Airport Crew Transfers
Toronto Pearson coordination for incoming crew, talent, production teams. Flight tracking, arrival coordination, direct-to-location transport with equipment handling.
Wedding & Festival Coordination
Multi-day event transportation logistics for weddings, festivals, concerts. Vendor crew shuttles, staff coordination, load-in/load-out operations.
TIFF Production Support
Toronto International Film Festival logistics for production crews, talent teams, press operations. Multi-venue coordination, premiere transport, screening logistics.
Corporate Retreat Shuttles
Resort transportation coordination for corporate retreats, team building, executive planning sessions. Multi-day deployment, activity coordination, flexible scheduling.
Specialized Tour Operations
Concert tour crew coordination, touring production logistics, multi-city tour support. Equipment coordination, venue access management, extended-duration deployments.
Production Transportation Questions?
Get answers about fleet capacity, multi-day contracts, transparent pricing structures, insurance requirements, NDA protocols, last-minute deployment capabilities, and production coordination best practices.
Ready to Coordinate Your Crew Transportation?
Professional crew shuttle service for film productions, construction sites, corporate events across Ontario. Reliable fleet deployment that operates on your production schedule.
905-633-5804