Wedding and Events Transportation!

wedding transportation Ontario

Outside the GTA, wedding transportation is a day rate of about 10 hours, because the vehicle has to drive out and back. A Sprinter is from approximately $1,750 a day for Niagara, the Kitchener region and closer rural venues such as Mono, and from approximately $2,100 a day beyond about 150 km, such as Blue Mountain, Muskoka and Prince Edward County. A 27-passenger mini coach is from approximately $3,000 a day and a 56-seat coach from approximately $3,900 a day, plus HST and gratuity.

All prices plus HST 13% and gratuity. Hours past the day are billed on top, each day of a multi-day hold is billed, and driver accommodation is extra for every overnight. Rates are approximate; your written quote is the firm price.

This covers Niagara-on-the-Lake wineries, Kitchener and Guelph venues, farm weddings in Mono, Blue Mountain and Collingwood resorts, Muskoka cottages and Prince Edward County barns. A one-way trip with no waiting, such as guests going back to Pearson after the weekend, is priced by distance instead of as a day.

A two-day weekend works the same way. If the vehicle stays near the venue overnight so it can run the morning-after brunch, each day is billed and the driver needs a room near the venue. Tell us which nights the vehicle stays and we build that into one written quote before you pay anything.

Can guests be shuttled at a cottage, farm or rural wedding where there is no parking?

Yes. Many rural venues have a lane, a field and no real parking, so guests leave their cars at the hotel or a meeting point in town. A Sprinter or coach then runs loops: one load to the ceremony, back for the next, and the same in reverse at the end of the night.

Plan the loops from the guest count. A 56-seat coach can move most guest lists in one trip, while a 14-seat Sprinter needs four runs for 50 guests. On a narrow cottage road or a farm lane, a Sprinter or the 27-passenger mini coach is often the safer choice. Include the venue address and any notes on the road with your quote request.

Bus rental for wedding guests

Pick the bus from the number of guests who need a ride, not the full guest list. Guests who drive themselves, live nearby or leave early do not need a seat. A Regular Sprinter takes 14, the 27-passenger mini coach takes 27, the 35-seat limousine bus takes 35 and the 56-seat coach takes 56.

For 15 to 27 guests the mini coach is usually the simplest choice, because one trip moves everyone and the price stays below two Sprinters on the hourly rates. Above 27, a 56-seat coach in one trip usually beats several loops in a smaller vehicle, because guests arrive together and the ceremony starts on time.

Loops still make sense when the hotel and venue are close. A Sprinter running loops between a downtown hotel and a venue a few kilometres away can serve a large guest list across the evening, and guests leave the reception in groups instead of all at once.

Wedding car service for the couple

The couple usually rides in something different from the guests. A Cadillac Escalade seats 6 and is from approximately $175/hr inside the GTA, from approximately $525 minimum. A Mercedes-Maybach S580 or similar takes 2 passengers and is from approximately $250/hr with a 4-hour minimum. A Rolls-Royce takes 3 and is from approximately $350 to $600/hr depending on the model, with a 5-hour minimum.

GTA rates, plus HST 13% and gratuity. Rates are approximate; your written quote is the firm price.

For more on choosing the couple’s vehicle, see our page on a wedding car for the bride and groom. If the wedding party is larger than six, the Sprinter carries the couple and the wedding party together, which keeps everyone on the same schedule for photos.

Wedding limo service or a Sprinter?

A stretch limousine is about the photos and the arrival. The Hummer H2 stretch takes up to 20 passengers and is from approximately $250/hr inside the GTA with a 4-hour minimum. It suits a wedding party that wants one big entrance at the ceremony and a ride to the photo location.

GTA rate, plus HST 13% and gratuity. Rates are approximate; your written quote is the firm price.

A Sprinter is about moving people with less fuss. The doors are wide, the seats are upright and there is room behind the seats for bags, flowers and a change of shoes. Wedding parties with older relatives, long dresses or a lot of gear often find it easier to get in and out of than a low limousine.

Plenty of couples book both: the limousine for the wedding party between the ceremony and the photos, and a Sprinter or coach for the guests. Each vehicle keeps its own hourly minimum, so ask for both on one quote and compare the totals.

Wedding chauffeur service: how the day runs

An hourly booking means the vehicle and chauffeur stay with you from the first pickup to the last drop-off. That covers the gap between the ceremony and the reception, the stop for photos at a park or the waterfront, and the wait outside the reception hall.

Send us the plan in order: where each group is picked up, the ceremony address and start time, the photo stop, the reception address and the time the last guests leave. The chauffeur works the route backwards from the ceremony time, so the couple and the wedding party arrive before the guests are seated.

Give us one contact person for the day, usually a planner, a parent or a member of the wedding party. Changes on the day, such as a photo stop that runs long, go through that person so the couple is not handling calls.

Car service for wedding days: how many hours to book

Count the hours from the first pickup to the last drop-off, not only the time on the road. A 1:00 PM hotel pickup with a reception that ends at 11:00 PM is a 10-hour day, even if the vehicle only drives for two of those hours.

Inside the GTA, every vehicle carries a minimum: the Regular Sprinter from approximately $525 per trip, the mini coach from approximately $1,000 and the 56-seat coach from approximately $1,800. Time past the booked hours is billed on top, so tell us when the reception ends and book to that time.

GTA rates, plus HST 13% and gratuity. Rates are approximate; your written quote is the firm price.

Some couples book two shorter blocks instead of one long day: a guest shuttle before the ceremony and a second block for the late runs back to the hotel. Send us both times and ask for both options on the quote.

Group event transportation for out-of-town guests

Destination weddings bring guests from the airport, a hotel block and sometimes two or three different hotels. Start with arrivals. A Sprinter from Pearson carries up to 14 guests and their bags, and the one-way airport fares on our rate card are priced per vehicle, not per person.

Then list every group movement across the weekend: a welcome dinner on Friday, the ceremony and reception on Saturday, a brunch on Sunday and the runs back to the airport. Each one is either an hourly block inside the GTA, a day rate outside it, or a one-way trip. Put them on one request and the quote shows each line on its own.

Share the hotel names and the guest counts per hotel. Two hotels a few minutes apart can often share one vehicle on a loop, while hotels on opposite sides of a city usually need a vehicle each so nobody waits too long.

Rent a limo for a wedding: what to send us

A clear request gets a clear price. Send the wedding date, the number of people in each group, every pickup address, the ceremony and reception addresses, the start time of the ceremony and the time the evening ends.

Add anything that changes the vehicle. Tell us about wheelchairs or walkers, car seats for children, a narrow lane or gravel road at the venue, and any stop for photos. If you already have a vehicle in mind, name it, and if you do not, give us the guest count and we suggest the size.

The written quote that comes back lists each vehicle, the hours or day rate, HST and gratuity. That quote is the firm price; the figures above are approximate and help you plan the budget before you ask.

Event transport for galas and corporate events

The same fleet and pricing cover galas, award nights, holiday parties and client events. A company moving 40 staff from an office to a venue and back books a 56-seat coach by the hour inside the GTA, from approximately $300/hr with a minimum from approximately $1,800, plus HST and gratuity.

GTA rate, plus HST 13% and gratuity. Rates are approximate; your written quote is the firm price.

Event planners booking several dates can send them together. Each date gets its own written quote, and the vehicle size can change from one event to the next as the guest count changes.

Complete Wedding Transportation Solutions

Wedding Guest Shuttle Services by Location

Stress-free wedding transportation across the Golden Horseshoe and beyond:

Wedding transportation questions

Send your plan through the quote form for a written price.