Wedding Guest Transportation

Multiple Vehicles for 40+ Guests

60 guests: 2× 28-pax coaches = $2,600 base. 80 guests: 3× 28-pax coaches = $3,900 base. Plus HST & gratuity. Hourly extensions available at $150-200/hour per vehicle.

Problem: Coordinating 80 Wedding Guests from 4 Different Hotels

✅ Solution: Professional Shuttle Coordination

• Multi-Hotel Pickup Coordination: We calculate exact pickup times at all 4 hotels so every guest arrives at venue simultaneously—no one waiting in parking lot, no one late disrupting ceremony
• Professional Timeline Management: Licensed chauffeurs coordinate with venue staff, adjust for ceremony delays, handle loading zone logistics while your planner manages YOUR wedding
• Guest Safety (No Drinking & Driving): Pre-scheduled return shuttles eliminate surge pricing and DUI liability. Professional designated driver service means everyone celebrates safely
• Ceremony to Reception Transfers: Church ceremony at 3pm, reception at 6pm across town? Continuous shuttle coordination keeps guests entertained during gaps, eliminates parking nightmares at two venues
• Fixed Transparent Pricing: 3 vehicles handle 80 guests = $2,800 total (vs $4,896+ DIY chaos). No surge pricing. No cancellations. No 1am stranded guests.

Save $2,096 + Eliminate All Stress

This is why smart couples budget for professional guest shuttle coordination from day one. Your wedding planner manages your wedding, not traffic.

Don’t see your venue? We serve 500km radius around Toronto.

Contact for Custom Venue Coordination

Licensed Commercial Drivers vs Rideshare

Not casual rideshare drivers in hoodies. Our chauffeurs hold Ontario commercial driver’s licenses, carry $5M+ liability insurance, undergo background checks, and dress in professional attire. They know every venue’s loading zones—from Lincoln Estates rural access roads to downtown Toronto venue coordination. This isn’t someone’s side hustle—it’s professional commercial transportation to standards that protect you, your guests, and your venue.

Timeline Management Your Planner Can’t Handle

Your wedding planner coordinates flowers, catering, DJ, photographers, venue staff, and manages your actual wedding day schedule. They should NOT be managing pickup times at 4 different hotels, tracking which guests are running late, coordinating with chauffeurs about traffic delays, and ensuring everyone arrives simultaneously. That’s our job. We coordinate directly with venue event managers on loading zone access, timing adjustments, and logistics—freeing your planner to focus on making your wedding day perfect, not playing traffic dispatcher.

Venue-Specific Expertise

Rural Niagara wineries where GPS fails. NOTL historic properties with narrow street access. Muskoka resorts with multiple buildings spread across lakefront property. Blue Mountain village vehicle restrictions. Heritage estates that ban full coaches. We know which venues allow coach access, which require Sprinters only, where loading zones exist, what times venues allow vehicle entry, and which venue coordinators to call for last-minute adjustments.

Zero-Liability Return Service

Here’s what keeps wedding planners awake: guest DUI liability after open bar receptions. At 11:30pm when your reception ends and 60 guests need rides back to 4 hotels, rideshares surge to $200+ per vehicle, half cancel, and some guests consider driving after drinking. You’re legally and morally liable if anything happens. Our pre-scheduled return shuttles eliminate this nightmare entirely. Fixed price confirmed at booking. Professional designated driver service. Zero surge pricing. Zero cancellations. Zero guests making dangerous decisions. Everyone celebrates safely, you sleep soundly.

Multi-Hotel Coordination Mathematics

This is where DIY coordination falls apart. You have 65 guests at 4 hotels: Sheraton (22 guests, 55 min to venue), Marriott (18 guests, 50 min), Hilton (15 guests, 45 min), Best Western (10 guests, 35 min). Everyone needs to arrive at venue by 1:55pm for 2:00pm ceremony. What time does each hotel pickup happen? If you pick up closest hotel first, they sit in parking lot 20 minutes. If you pick up furthest hotel first but don’t account for other hotel loading times, you’re late. We calculate: furthest hotel leaves first (12:40pm), second hotel (12:55pm), third hotel (1:10pm), closest hotel (1:20pm)—everyone converges at venue 1:55pm. This mathematical precision is why couples hire professionals instead of managing group text coordination chaos.

Commercial Insurance Requirements

Most premium venues require proof of commercial insurance for any shuttle services on property. Our $5M+ liability coverage protects you, your guests, the venue, and venue staff. Personal vehicles or unlicensed shuttles put YOU at financial risk if accidents occur. Rideshare coverage is limited and doesn’t protect event hosts. When venues ask for Certificate of Insurance (COI) showing current commercial coverage, we provide documentation immediately. DIY solutions using family vehicles? No commercial coverage means you’re personally liable. This isn’t paranoia—it’s why professional wedding planners insist on licensed, insured transportation providers.

Professional Planning Removes Guest Transportation From Your Stress List

Follow this timeline and your wedding day transportation runs flawlessly. Your guests arrive on time, celebrate safely, return to hotels without drama. This is why smart couples budget for professional coordination—one phone call eliminates months of logistics stress.

Save the Date & Wedding Website (6-12 Months Before)

Message: “We’re providing complimentary shuttle service between hotels and venue. Details coming with formal invitation. Book rooms at [Hotel A, Hotel B, Hotel C] for easiest coordination.”

Why: Early hotel block guidance ensures guests book at properties you’re coordinating shuttles from. Makes logistics planning 10x easier when 80% of guests are at your 3 chosen hotels versus scattered across 8 random properties.

Formal Invitation Insert (4-6 Months Before)

Message: “Professional shuttle service provided between [Hotel A / Hotel B / Hotel C] and venue. Pickup schedule will be sent 2 weeks before wedding. Please RSVP indicating if you need shuttle transportation.”

Why: Knowing which guests need shuttle service helps finalize vehicle counts. Some guests drive themselves (locals), some rideshare, some use shuttle—knowing split prevents over/under-booking vehicles.

Shuttle Schedule Email (2-3 Weeks Before)

Message: “Wedding day shuttle schedule attached. Your hotel pickup time: [time]. Meet in hotel lobby 5 minutes early. Return shuttle departs venue 11:30pm. Driver contact: [phone]. Questions? Call us.”

Why: Specific timing prevents confusion. “5 minutes early” buffer catches stragglers. Driver contact lets late guests text directly. Return time manages guest expectations.

48-Hour Text Reminder

Message: “Reminder: Wedding shuttle picks up [Hotel Name] lobby Saturday 12:45pm. Please be ready 5 minutes early. Return shuttle 11:30pm. Driver will text when arriving. See you Saturday!”

Why: Text reminder catches guests who deleted email. Reinforces timing. Friendly tone keeps it casual. “Driver will text” confirms communication method.

Day-Of Driver Communication

Driver texts: “Chauffeuropolis shuttle for [Your Names] wedding here! In lobby now, loading for [Venue]. See you in 2 minutes!”

Why: Professional drivers text 5 min before pickup and when arriving. Creates excitement, confirms shuttle is there, gets guests moving to lobby. At venue: “Return shuttle departs main entrance 11:30pm—enjoy the reception!”

Professional Planning Removes Guest Transportation From Your Stress List

Follow this timeline and your wedding day transportation runs flawlessly. Your guests arrive on time, celebrate safely, return to hotels without drama. This is why smart couples budget for professional coordination—one phone call eliminates months of logistics stress.

Save the Date & Wedding Website (6-12 Months Before)

Message: “We’re providing complimentary shuttle service between hotels and venue. Details coming with formal invitation. Book rooms at [Hotel A, Hotel B, Hotel C] for easiest coordination.”

Why: Early hotel block guidance ensures guests book at properties you’re coordinating shuttles from. Makes logistics planning 10x easier when 80% of guests are at your 3 chosen hotels versus scattered across 8 random properties.

Formal Invitation Insert (4-6 Months Before)

Message: “Professional shuttle service provided between [Hotel A / Hotel B / Hotel C] and venue. Pickup schedule will be sent 2 weeks before wedding. Please RSVP indicating if you need shuttle transportation.”

Why: Knowing which guests need shuttle service helps finalize vehicle counts. Some guests drive themselves (locals), some rideshare, some use shuttle—knowing split prevents over/under-booking vehicles.

Shuttle Schedule Email (2-3 Weeks Before)

Message: “Wedding day shuttle schedule attached. Your hotel pickup time: [time]. Meet in hotel lobby 5 minutes early. Return shuttle departs venue 11:30pm. Driver contact: [phone]. Questions? Call us.”

Why: Specific timing prevents confusion. “5 minutes early” buffer catches stragglers. Driver contact lets late guests text directly. Return time manages guest expectations.

48-Hour Text Reminder

Message: “Reminder: Wedding shuttle picks up [Hotel Name] lobby Saturday 12:45pm. Please be ready 5 minutes early. Return shuttle 11:30pm. Driver will text when arriving. See you Saturday!”

Why: Text reminder catches guests who deleted email. Reinforces timing. Friendly tone keeps it casual. “Driver will text” confirms communication method.

Day-Of Driver Communication

Driver texts: “Chauffeuropolis shuttle for [Your Names] wedding here! In lobby now, loading for [Venue]. See you in 2 minutes!”

Why: Professional drivers text 5 min before pickup and when arriving. Creates excitement, confirms shuttle is there, gets guests moving to lobby. At venue: “Return shuttle departs main entrance 11:30pm—enjoy the reception!”